Freight invoice reconciliation software
Margin doesn't just leak at quote time — it leaks when the carrier invoice arrives higher than the rate you quoted from, and nobody has time to check. Fretie reconciles carrier invoices against the quoted buy automatically.
Every variance is surfaced with the quote, rate, and invoice side by side, so disputes are backed by the ledger instead of memory.
Invoices read by Document AI
Upload carrier invoices as PDF, Excel, CSV, or images; Fretie extracts the line items and matches them to the shipment and the rate the quote was priced from.
Variance and leakage reporting
Reconciliation reports show variance per invoice and margin leakage in aggregate — by carrier, lane, and period — so you can see which relationships are quietly costing you and act on the pattern, not just the instance.
Closed loop with quoting
Because reconciliation runs against the same rate ledger that priced the quote, the comparison is exact: quoted buy versus invoiced amount, surcharge by surcharge. CSV export hands the results straight to accounting.
What you get
- ✓Carrier invoice extraction from PDF, Excel, CSV, and images
- ✓Automatic matching to shipments and quoted buy rates
- ✓Line-level variance detection, surcharge by surcharge
- ✓Margin-leakage reporting by carrier, lane, and period
- ✓Dispute-ready evidence: quote, rate, and invoice side by side
- ✓CSV export for accounting
Frequently asked questions
+What is freight invoice reconciliation?
It's checking the invoice a carrier sends you against the buy rate you actually quoted from — line by line, surcharge by surcharge — to catch overcharges and rate discrepancies before you pay them.
+How do invoices get into Fretie?
Upload them in the formats carriers send — PDF, Excel, CSV, or images. Document AI extracts the line items and matches them to the right shipment and rate automatically.
+What does Fretie do when it finds a variance?
It flags the invoice with the exact discrepancy — which line, which surcharge, how much — alongside the original quote and rate, so you have dispute-ready evidence in one view.
+Can I see leakage trends, not just single invoices?
Yes. Reconciliation reporting aggregates variance by carrier, lane, and period, so systematic overbilling shows up as a pattern you can take to the carrier.
+Does reconciliation require using Fretie for quoting too?
It works best as a closed loop — the invoice is checked against the same ledger that priced the quote — but you can load rates and invoices independently and still get variance checking.